This survey will be used in a Library and Information
Sciences research paper on the preservation of electronic media within
museums, archives and academic libraries. The purpose of this study
is to determine what types of electronic media are in the different
repositories collections, what methods and guidelines are being used
to preserve electronic media , and what value is placed on the preservation
of these mediums.
Listed below are 29 questions that will be used
to study the preservation of electronic media and some special questions
relating to electronic artwork.
Information pertaining to your specific institution
will not be distributed or revealed to anyone. Your answers will be
used in a quantitative study of statistical analysis. These findings
will be available to you upon request.
Please take a look at the survey and fill out each question to the
best of your knowledge.
Definitions (These are available for reference when filling
out the survey.)
- Electronic media - Any
information or artwork that exists in a digital or analog format.
For example magnetic tape, CD-ROM, digital graphic images, electronic
- Storage device - the
device that holds electronic media information.
- Refreshing - moving an
electronic file (image, video, etc.) from one storage device to another.
For example-video to video or CD-ROM to CD-ROM.
- Migration - conversion
of electronic media from one format to another. For example video
to digital, or WordStar document to a Microsoft word document.
- Emulation - using a type
of software that mimics old software and can be used on today's computers
- Static web site - includes
only the information that is written into the markup language.
- Dynamic web site - includes
or CGI scripts that enables the web page to react to the users input.
About your Institution
1) What is the name of your institution? (If you would like
this survey to remain anonymous please leave blank)
2) Please indicate the nature of your institution:
a. academic library
b. museum / historical society
3) Would you consider your institution to be
a. small (budget under $250,000)
b. medium (budget between $250,000-$1,000,000)
c. large (over $1,000,000)
About your Collection
4) Does your institution currently have any electronic media
in its collection?
b. No (please go to question 27)
5) What types of analog electronic media storage devices do
you have? (check all that apply)
a. magnetic tape
b. phonograph record
e. other (please list)
6) What type of digitally encoded electronic media do you have?
(check all that apply)
a. digital graphic image (jpeg, tiff, gif....)
b. word processed formats, spreadsheet formats, electronic books or
c. web sites or other dynamic/interactive programs
d. 3-D imaging (for example VRML)
e. digital video
f. Sound files
g. Other (please specify)
7) What types of digital storage devices are in your
collection? (check all that apply)
a. digital audio tape (DAT)
b. optical disks including CD-ROM's, audio CD's or DVD's
c. magnetic floppy disks and compressed storage disks(5.25-inch, 3-inch,
d. hard drive
e. other (please specify)
8) What types of playing and/or viewing devices does your collection
maintain? (check all that apply)
b. DVD Player
c. Cathode-ray tube video monitor
e. Flat panel screen
f. Computer Hardware
g. Audio Tape Recorder
i. Computer applications (real player, acrobat reader, word, flash...)
j. Other (please specify)
9) Approximately what part of your collection is made up of
a. less than 25%
c. over 50%
10) Are there any electronic media components in your collection
that are presently unreadable?
11) Based on the information provided above, does your institution
make preservation a priority for:
a. All of these electronic media components
b. Some of these electronic media components
c. None of these electronic media components
d. Only certain formats of electronic media
12) If your institution has not preserved all of your electronic
media what methods of repudiation have you used:
a. put material up for bid
b. recycled or thrown away
c. donated to another institution
Guidelines and Practices in Preservation
13) Does your institution currently have any written guidelines
concerning the collection and preservation of electronic media?
b. No (if no, skip to question 15.)
14) Which of the following do those guidelines cover? (check
all that apply)
a. acquisition of electronic media
b. storage of electronic media
c. storage of playing and viewing devices
d. encapsulation and/or metadata
f. other (please specify)
15) Are you currently collaborating with any other institutions,
consortiums, or special groups such as Research Libraries Group or Getty
Research Institute in the preservation of electronic media?
16) Has your institution ever digitally scanned or photographed
non-electronic media for preservation purposes?
17) Has your institution made non-electronic copies of any static
digital information for the purpose of preservation?
18) Has your institution ever refreshed any electronic media?
19) Has your institution ever encapsulated any electronic media?
20) Has your institution migrated any electronic media?
21) Has your institution ever emulated any electronic media?
22. Does your institution plan on preserving any of the playing and/or
viewing devices that are currently used for electronic media? (for example
VCR, CDR tube monitor, etc.)
Issues Relating to Artwork
23) Does your institution have electronic media based ARTWORK
in it's collection?
24) Has your institution ever discussed internally or with artists
how the preservation of electronic media artworks will be handled?
25) Do you have any electronic based artwork that needs to be
assembled or installed using equipment that will most likely become
obsolete? (For example CRT-video monitor)
26) Does your institution have contemporary artists sign contractual
agreements that outline what changes can be made to electronic media
artwork for the purpose of preservation?
Importance of Electronic Preservation
27) Do you feel that electronic preservation is an important
issue to your institution?
a. Yes (skip question 28.)
28) Do you feel that electronic preservation should be an important
issue for your institution?
29) What factors might limit your institution from preserving
electronic media? (check all that apply)
b. not part of our collection policy
c. not enough knowledge or professional staff
That's All! Thanks for your time. Please include
any comments or questions below and the research investigator will answer
you as soon as possible.
Please feel free to e-mail the investigator separately
from this survey if you have any concerns Carey Stumm email@example.com